Time Management is misleading. Time is unmanageable; you manage life events. Although you may want for more time, you only receive 24 hours, 1,440 minutes, or 86,400 seconds daily. Skills like self-analysis, planning, appraisal, and self-control determine how you utilize your time. Time is scarce and precious, like money. Protect, budget, and utilize it properly.
People who manage their time well are more productive.Have greater energy to do tasks.Get less stressed.Have more time for their desires.Make more progress.Improve your relationships.Self-esteem improved
1-Know Your Time Use
For the purpose of deciding a course of action, it is helpful to identify the activities that use the majority of your time and to evaluate whether or not you are devoting your time to the activities that are most essential to you. Becoming more realistic in your planning and estimation of the amount of time that is available for other activities may be facilitated by having a solid understanding of the amount of time that is necessary for normal chores.
2-Set your priorities
Managing your time successfully needs you to differentiate between things that are essential and those that are urgent. For the most part, the most essential jobs are not always the most urgent duties, according to the experts. We have a tendency, however, to let the things that seem urgent to take over our life. Within the framework of their Time Management Matrix, Covey, Merrill, and Merrill (1994) classify tasks into four distinct quadrants: urgent, not urgent, important, and not important. Despite the fact that it is necessary to complete tasks that are both urgent and essential, Covey and his colleagues recommend devoting less time to activities that are not important, regardless of how urgent they may be, in order to make more time for activities that are not considered urgent but are still important. You will be able to acquire a stronger control over your time and maybe limit the amount of critical chores that become urgent if you concentrate on these vital activities.
3-Put a Planning Tool to Use
Use of a personal planning tool is recommended by professionals in the field of time management in order to enhance one’s productivity. Personal planners, calendars, phone applications, wall charts, index cards, pocket diaries, and notebooks are all examples of instruments that may be used for personal planning. You may free up your thoughts to concentrate on the things that are most important to you by writing down your chores, schedules, and objects to remember. It’s possible that auditory learners would rather have their ideas dictated to them. Finding a single planning tool that is effective for you and making constant use of that tool is the most important thing.
4-Organize Yourself
Set up three boxes (or corners of a room) with labels that read “Keep,” “Give Away,” and “Toss.” Items should be sorted into these boxes. Toss the objects that are in your “Toss” box. It is possible that the goods in your “Give Away” box are ones that you want to sell, give, or get rid of.
In the next stage, you will work to reduce the amount of time you spend processing information. A good example of an activity that may consume your day is checking your email. Implementing an email organization system that enables you to handle the information included in each email in the most effective manner possible is one way to reduce the amount of time that is wasted. In order to keep track of what is what, you may make use of folders, flagging, or a color-coded system.
5-Create an Appropriate Timetable
When you delegate, you are releasing your time to focus on activities that need your expertise. Delegation is the process of delegating responsibility for a job to another individual. Determine which tasks may be completed by other people and then choose the suitable individual or people to do those jobs. Select a person who has the necessary expertise, experience, interest, and authority to successfully do the assignment. Do not be vague. Clearly define the work at hand and the expectations you have for it, while providing the individual some leeway to customize the assignment. It is important to check on the individual’s progress on a regular basis and provide any support that may be required, but you should be cautious not to take over the task. Lastly, show appreciation to the individual for a job well done or, if necessary, provide ideas for how to improve the situation.You may also “buy” time by acquiring products or services that save time. This is yet another method of getting assistance. For instance, if you hire someone to mow your lawn or clean your home, or if you join a carpool for your children’s extracurricular activities, you will have more time to devote to other activities. In many cases, the expense of employing someone to do specialized jobs is justified by the amount of time that is saved.
6-Try to avoid multitasking
According to the findings of psychological research, multitasking does not result in time savings. In fact, the reverse is often the case. Research conducted by Rubinsteim, Meyer, and Evans (2001) found that transitioning from one activity to another results in a loss of productivity since it causes you to lose time. Regularly engaging in several tasks might make it challenging to concentrate and keep one’s attention on a single job. To ensure that you are able to concentrate on a single activity at a time, you should make sure that your workspace is free of any distractions, such as turning off alerts on your electronic devices, and you should also schedule precise amounts of time for each assignment.